Department of Finance and Administration

Purpose

The purpose of the Department of Finance and Administration is to provide financial, procurement, records management and administrative services to the Parliamentary Commission.

Functions

1. To pay salaries and standard allowances to Members of Parliament and staff within two weeks of receipt of the cash release.
    
2. To pay suppliers of good s and services within thirty days of receipt of accurate invoices
    
3. To pay approved claims and reimbursements within thirty days from the date of their receipt
    
4. To monitor and promptly recover loans got by Members of Parliament and staff from various financial institutions
    
5. To prepare and submit to the Treasury monthly, quarterly and annual financial returns/statements and final accounts within the Statutory periods
    
6. To respond to audit queries if any, within the stipulated deadlines
    
7. To  ensure that staff are adequately trained for their positions
    
8. To ensure that Members of Parliament can access online information regarding their individual pay from Parliament
    
9. To evaluate all procurement requirements and recommend the best procedure
10.  
11. To take a lead in the preparation of bid documents for high value and specialised procurement
     
12. To liaise with suppliers and ensure timely delivery of goods and services as per contract
     
13. To improve on timely dispatch of inward and outgoing mails
     
14. To promptly and accurately sort, process and file documents
     
15. To provide storage, retrieval, repository and reference services on daily basis
     
16. To review and dispose off all outdated files and records in accordance with retention and disposal schedules
     
17. To train staff in electronic record management

Key Contacts